Staffing firms are responsible for adding the worked hours of any resource on their payroll. The hours will be approved by managers on the RecruitiFi platform.

Pay periods are Monday - Sunday. Each week, the submitting agency will receive an email reminding them to upload the hours for that pay period.

Importantly, staffing firms should continue to collect worked hours from the resource as they currently do. They should not, however, submit these hours for manager approval. To upload the hours for a contract to RecruitiFi, click "My Contracts" on the upper navigation. On the left side, click on the "Unsubmitted" page. You can see all unsubmitted timesheets organized by pay period and contract worker.

Select "Add Hours" on the worker card. At this point, you can select one of our quick fill options: Standard 40-Hour Week or Zero Hours Worked, which will automatically fill out the fields below, or you can fill it out manually. Start out with Standard (1x) hours per day, and click "+ Add Overtime Hours" to add Overtime (1.5x) or Doubletime (2x) hours.

Additionally, you can add any dollar expenses to be repaid to the contract worker with a note attached.

When the hours are ready to go, click "Submit For Approval," and they will be sent to the employer for approval.

Note that quick fill options can still be manually edited.

Once the timesheet is submitted, the manager associated with the contract will be asked to approve the hours. The RecruitiFi system informs the manager that hours must be approved and sends reminders until the hours are approved.

You can follow the timesheet status in your "Submitted" Timesheets page by opening the candidate card and reviewing the "Payment History."

Submitted Timesheets can be edited up until they are approved. To edit a timesheet, click on the action menu next to the timesheet on the "Submitted" Timesheets page and select "Manage Timesheet."

From there, click "Edit" at the bottom right, make your changes, and click "Save."

If you are not the agency recruiter who submitted the candidate but you are a team manager, you can submit the weekly timesheets for approval. To do this, go to your 'Contracts' tab at the top of your page.

On the left navigation is a 'View as Teammate' section. Selecting a teammate's name lets you view their open contracts, pre-assignment contracts, and timesheets. You can act on behalf of this teammate, though the actions are recorded as completed by you.