Candidate ownership lasts for 180 days for each requisition. However, there are specific rules and nuances to keep in mind regarding ownership, duplicate submissions, and candidate hires.
1. Ownership Period:
Once a candidate has completed their submission (i.e., they confirm their application), your supplier will own that candidate for 180 days from the submission date.
2. What Happens If Two Suppliers Submit the Same Candidate?
The system checks for duplicate submissions based on the candidate's name and email. If a duplicate is detected, only one submission will be accepted.
If the candidate's name or email is slightly altered and submitted by two different suppliers, ownership will go to the supplier that gets the candidate to confirm their submission first.
3. What Happens If the Candidate is Hired for a Different Role?
There are three scenarios:
Scenario 1: If only your supplier submitted the candidate, you will receive the placement fee, regardless of the role they were hired for.
Scenario 2: If both your supplier and another supplier submitted the candidate for different roles and the candidate is hired for one of those roles, the supplier that submitted the candidate for the hired role will get the placement fee.
Scenario 3: If both suppliers submitted the candidate to different roles, and the candidate is hired for a role not listed in either requisition, the supplier that first got the candidate to confirm their submission will receive the placement fee.
Important: These scenarios assume the hire happens within 180 days of the submission. If the 180-day period lapses, ownership reverts to any supplier that still holds ownership within that period.
4. Employer Rejection of Ownership:
An Employer can reject ownership of a candidate if they can prove they have been in active discussions with the candidate within the past 180 days.
Active discussions require the candidate to have responded to the Employer's outreach (not just one-way communication).
The Employer must provide proof that the candidate expressed active interest in the role.
By understanding these rules, you can better manage candidate ownership and ensure you get the placement fees you're entitled to. For the employer's side of ownership, including rejecting ownership and mistaken hires, see How is Candidate Ownership Managed?