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What is the Candidate Confirmation Process?
What is the Candidate Confirmation Process?

All candidates must confirm their submission to be seen by the Employer, so this process is important for Agencies to understand.

RecruitiFi avatar
Written by RecruitiFi
Updated today

Candidates must confirm their submission before being presented to the employer. If they don’t, they will remain Unconfirmed and will not be visible to the employer. Below is an overview of the confirmation process:

1. Candidate Receives a Confirmation Email

  • After you click "Submit" on the candidate submission form, the candidate receives an email from no_reply@recruitifi.com.

  • The email subject line is:
    "Confirm your interest in this position at [Company Name]!"

  • The candidate must click the ‘Review & Apply’ button in the email to proceed.

2. Candidate Completes the Application Process

Upon clicking ‘Review & Apply,’ the candidate is taken to RecruitiFi to complete a 4-5 step application process:


Step #1: Confirm Agency Representation

  • If multiple agency recruiters have submitted the same candidate, the candidate selects which agency will represent them.

Step #2: Confirm Contact Information & Resume

  • Candidates verify their contact details.

  • They have a one-time opportunity to upload an updated resume.

Step #3: Answer Job-Specific Questions

  • Candidates enter their desired salary, visa sponsorship needs, and answers to up to three screening questions.

  • Screening questions can be found at the bottom of the JobCast Description Page.

Step #4 (Optional): Provide OFCCP/EEOC Information

  • Some JobCasts may ask for demographic details, but this step is optional.

Step #5: Rate Their Recruiter & Submit

  • Candidates rate their experience with their recruiter.

  • They then click ‘Submit Application’, completing the process.

3. What Happens Next?

  • Once submitted, the candidate’s status changes from 'Unconfirmed' to 'Awaiting Sort'.

  • The employer can now review the candidate.

Important Best Practices for Agencies:

Notify the Candidate: Tell them to expect an email from RecruitiFi and confirm their application ASAP.
Be on the Phone with the Candidate: If possible, stay on a call with them when you submit their application to ensure they complete it.
Avoid Direct Applications: Candidates who apply directly to the employer may lose their agency representation and risk getting lost in the ATS.

By following these steps, you ensure your candidates are seen by employers quickly, increasing the likelihood of placement.

Tags: candidate application process, confirmation, confirming, unconfirmed

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