Candidates must confirm their submission before they can be presented to the employer. Until confirmation is completed, the candidate will remain Unconfirmed and will not be visible to the employer.
Below is an overview of the confirmation process for contract submissions.
1. Candidate Receives a Confirmation Email
After you click “Submit” on the candidate submission form, the candidate receives an automated email from
Email subject line:
“Confirm your interest in this position at [Company Name]!”
The candidate must click “Review & Apply” in the email to proceed.
2. Candidate Completes the Application Process
Clicking “Review & Apply” takes the candidate to RecruitiFi, where they complete a 5 step application process:
Step 1: Confirm Agency Representation
If multiple agencies have submitted the same candidate, the candidate selects which agency will represent them for this opportunity.
Step 2: Confirm Contact Information & Resume
Candidates verify their contact details
They have a one-time opportunity to upload an updated resume
Step 3: Confirm Contract Details
Candidates confirm key contract-specific information, including:
Pay rate
Availability for the full contract duration
Target start date
Any planned time off during the contract period
Step 4: Answer Screening Questions
Candidates respond to screening questions from the employer and also indicate:
Whether they have interest in converting to a permanent role
Whether they will require visa sponsorship now or in the future
Step 5: Rate Recruiter & Submit
Candidates:
Rate their experience with their recruiter
Click “Submit Application”, completing the process
3. What Happens Next?
Once the application is submitted:
The candidate’s status changes from Unconfirmed to Awaiting Sort
The candidate becomes visible to the employer for review
Best Practices for Agencies
✅ Notify the Candidate
Let candidates know to expect an email from RecruitiFi and encourage them to confirm immediately.
✅ Stay on the Phone When Possible
If feasible, remain on a call with the candidate while submitting to ensure they complete the confirmation process.
✅ Avoid Direct Applications
Candidates who apply directly to the employer may lose agency representation or risk getting lost in the employer’s ATS.