After you make a placement, you will be awarded a fee when RecruitiFi collects from the client and the 60 day guarantee period is satisfied. All fees are transferred electronically.
The only method of payment RecruitiFi supports for US-based recruiters is ACH bank transfer.
Prior to processing your first transaction, our payment processors (Chase and Stripe) require some information about your bank account (checking or savings), some tax ID information, and some information from an individual representative of your company.
Click here to learn more about why our payment processors require information from a company representative.
How do I submit my payment info?
You can update your payment information by selecting “Payouts” while logged into your account (pictured below).
STEP 1: Select New or Existing Payout Group
Clicking "Payouts" will take you to a screen where you can choose to set up a new payment method or join an existing payment group (pictured below).
If one of your colleagues has already set up a payment method, and you will be paid to the same account, click "Join Existing Payout Group." This will direct you to an email address where you can reach our payments department and they will connect your account with an existing payment group.
If you're setting up a payment method for you or your organization for the first time, click "Create New." The rest of this tutorial will guide you down that path.
Note: You will only have to do this once to establish your payment options on the system.
STEP 2: Agree to Terms
These are the same terms you agreed upon when creating your account, but we find it's helpful for agencies to review the terms again at this point.
Note: Terms are standard for all of the Employers and Recruiters on our site, and are non-negotiable.
STEP 3: Input your personal or company information
If you are an individual, the form is pretty straightforward. If the payments need to be made to your company, select "Company" under the type of entity (as pictured below). A few new fields like "Business Name" and "EIN" will pop up. The information you input should match the information on your company's W-9. Even if you work at a large organization, one of your colleagues should have access to a W-9, as most companies will ask all of their vendors for a copy.
STEP 4: Add your personal info
Even if you work for a large company, our payment processors will still need you or another representative of your company to provide their personal information, including a Government Issued ID or Social Security Number.
This information is required by federal regulations like Know Your Customer (KYC), Anti-Money Laundering (AML), and Combating the Financing of Terrorism (CFT). Our payment processors, Chase and Stripe are required to gather this information to establish the identities of the recipients of large electronic payments. This is not a RecruitiFi policy, it is a federal regulation, and there is no way to get around it. RecruitiFi does not store any of this information--it is transmitted directly to our bank and payment processor's secure databases.
To learn more about why this is required, please refer to this help topic.
Note: The easiest way to upload a photo of your ID is to take a picture with your phone and text or email it to yourself. You can then save it to your computer and upload it to the system. The picture and info MUST BE IN COLOR and CANNOT BE BLURRY. We have seen blurry and black and white images rejected by the bank/payment processor.
Once all of your information is loaded, you will see that your status shows a green "Verified" (pictured below). If you've left information out, the status will show a red "Incomplete."
Also Note: Sometimes the bank or payment processor needs additional information--even after they have done an initial verification. Again, this is not a RecruitiFi policy. If the bank asks for more information, then that information must be provided in order for them to approve the transaction. We can assist you, but ultimately, we have no say in the matter.
STEP 5: Enter the info from your W-9
After you've input your ID Verification, it will take you back to the main menu. Under Taxpayer Information, Click "Add Tax Information."
As a U.S. based person or business entity, you will click on the first option for a W-9, which will open up several fields to be entered as pictured below.
It may seem like you've already entered this information, but all previous information has been sent to the bank and payment processors, and is not stored on the RecruitiFi platform. This information is your required tax information that we will store, so that we can notify the government of tax liabilities each year.
STEP 6: Enter your banking info
After inputting your W-9 info, you will be taken back to the main menu. Under Payout Methods, click "Add Payout Method."
This will take you to an area to put in your banking info, just like you would to pay or receive any money online, like your phone or utility bill (pictured below).
Again, none of this information is stored on RecruitiFi servers. For security purposes, everything is routed directly to our bank.
STEP 7: Sit back and collect your money!!!
Now you're all set up. It's time to celebrate. Maybe take yourself out to dinner or go shopping!
Where do I send the invoice?
RecruitiFi is fully automated, and all payments to your agency are paid electronically according to our Terms of Service. As such, it is not necessary to send invoices to RecruitiFi in order to get paid for your placement.
If your company requires invoices to be created for internal record keeping, there is no need to send it to us. A live record of fees and payments is maintained and viewable through the RecruitiFi platform.
How are International recruiters paid?
If you are an international recruiter and would like to learn about how payments work click here.
I’m having trouble putting in my payment information.
If you are having any issues please reach out to firstname.lastname@example.org
Tags: payments, w9, w-9, fee, payment terms, banking info, bank transfer, ACH transfer, getting paid